Proposal Development and Submission

Getting Started

If you are developing your own research proposal, you will work with the Sponsored Programs Administration (SPA) within the Office of Research Affairs. The SPA team helps faculty, staff and other researchers obtain and manage their sponsored research awards through the following services: 

  • Review and approve proposals submitted to sponsors 
  • Assist in interpreting, negotiating and accepting grants and contracts for sponsored programs funded by foundations, federal and state agencies, and other public sources 
  • Provide guidance to assure the proper stewardship of received funds 
  • Prepare and negotiate subawards for collaborative research 


Please note that SPA has a 3 day advance deadline for all submissions. SPA must receive the final proposal, in complete form, approved by the department chairperson and ready for submission to the sponsor by 5 p.m., three business days in advance of the sponsor deadline. 

Your department research administrator or Research Administration Shared Services (RASS) can help you prepare and route your proposal to ensure it arrives on time to SPA for review and submission. 

The resources below provide links to services, checklists, forms, templates and other information to help you develop and submit your research proposal.

Subawards and requirements

Once Rush receives funding from a sponsor, SPA will use the information provided to us in the letter of intent request on the subaward site to create a subaward/subcontract. 

The department grant specialist should route the outgoing subaward or subaward amendment request through the Rush research portal by following the steps in the outgoing subaward walkthrough

Core laboratories

The Rush core laboratories give both internal and outside investigators access to leading-edge facilities that offer specialized tools, equipment and complex technologies essential to many emerging research projects. Our core labs are directed and staffed by expert investigators and technicians, who can optimize experimental efficiency and help you obtain the data your project requires, quickly and economically. Rush core staff also can train your personnel to operate some of our instruments, a competence that may be especially valuable if you need to analyze many samples over an extended period of time. 

Informational events

Rush University hosts live events covering topics related to research and the grant proposal process. 

Institutional information

Contact Us

Jennifer Garcia, director, Sponsored Program Administration

Yvonne Harris, senior grant and subaward specialist

Jennifer Stadler, grant and subaward specialist