Research Administration Shared Services

Research Administration Shared Services is a model of organization which strives to deliver maximum levels of administration support and service in the most efficient and responsive way.

Services provided

We provide the following services:

Pre-Award Services

  • Proposal Development – Help PI understand FOA and sponsor rules for submission.
  • Budget Development – Assist PI in budget creation.
  • Proposal Submission – Assist PI to submit proposal on time to Sponsored Programs Administration for submission to sponsor.

Post-Award Services

  • Provides overall post-award administration and financial based analytic services.
  • Works with members of ORA (SPA Division) and Fund Accounting to ensure timely and accurate post-award accounting of grants and contracts.
  • Reviews expenditures for allowability, allocability, reasonableness, and compliance with RUMC, sponsor, and government policies and regulations.
  • Assists with creation and ongoing maintenance of Rush departmental operating budgets for the Basic Science Departments, and coordinates all budget activities with the Office of Medical Affairs.
  • Facilitates effort reporting, effort certification, cost reconciliation, labor distributions, and cost transfer efforts to support accurate accounting and compliance with government regulations.
  • Monitors sub-award and research expenditures to enforce RUMC contracts or terms and support proper research conduct.
  • Maintains all applicable project files to ensure program records are up to date, alerting Director or Department Chair of any abnormalities.
  • Supports audits and site visits.
  • Assists with data gathering and interpretation for fiscal research information for the Basic Sciences departments.
  • Assist Principal Investigator in submission of progress reports.
  • Assist Principal Investigator with communications to sponsor including No-Cost Extensions and responses to requests from Grants Management Specialists.

Lab Services

  • Assists all aspects of service and support within the laboratory environments.
  • Works closely with the Offices of Research Affairs, Medical Center Engineering, Occupational Health and Safety, Supply Chain, Capital Planning/Assets, Information Systems, and other administrative staff.
  • Assists with training and education of staff, ensuring staff are aware of all internal and external training programs at Rush.
  • Monitors laboratory equipment and schedules maintenance/service calls as needed.
  • Monitors laboratory spaces to ensure they remain clean, organized and optimized.
  • Communicates equipment needs for annual departmental budget considerations, secures competitive quotes, orders equipment, and arranges installations.
  • Responsible for documenting tracked assets, including equipment transfer and disposal forms.

Research Regulatory Services

  • Provide Research Regulatory and Safety Compliance support.
  • Facilitate synchronization of protocol related documents prior to regulatory board review (i.e. IRB, IACUC).
  • Ensure adherence to Safety and Good Laboratory Practice (GLP).
  • Liaise between Researchers and Rush University Medical Center’s regulatory departments develop and implement corrective actions.

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Contact us

Kristin Onken, MBA, CRA
Director, Research Administration Shared Services
Phone: (312) 563-0374

Latifat Agbabiaka, MPH, MBA
Research Regulatory Coordinator
Phone: (312) 563-0370

James W. Kelly, MPA, CRA
Grants Specialist, Pre-Award
Phone: (312) 563-0375

Parisa Ramsi, MS
Research Lab Services Coordinator
Phone: (312) 563-0377

Marie Zielinski, BBA, CPA
Grants Specialist, Post-Award
Phone: (312) 563-0376

Office location

Research Administration Shared Services
Rush University Medical Center
Jelke Building 15th Floor, Suite 1577
1750 W. Harrison Street
Chicago, IL 60612

Website questions
John Tang, PhD

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Office of Basic Biological Sciences (OBBS) Departments

Research Administration Shared Services was first implemented in the Office of Basic Biological Sciences (OBBS) Departments at the end Fiscal Year 2017. As Shared Services continue to grow and mature for the Basic Sciences, services may be extended to other departments, centers and research units beyond the Basic Sciences.

Department of Cell & Molecular Medicine
Rita Eaddy, BA
Department Administrative Coordinator
600 S. Paulina Street, Suite 507
Chicago IL, 60612
Phone: (312) 942-8589
Fax: (312) 942-5744

Department of Microbial Pathogens and Immunity
Kelly D. Boles, MBA
Department Administrative Coordinator
Cohn Building, Suite 622
1735 W. Harrison Street
Chicago, IL 60612
Phone: (312) 942-2442

Department of Physiology & Biophysics
Glenda Keaton Mahone
Department Administrative Coordinator
Jelke Building, Suite 1285
1750 W. Harrison Street
Chicago, IL 60612
Phone: (312) 942-6454
Fax: (312) 942-8711

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Helpful links

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