Formal letters of appointment will be forthcoming to all incoming housestaff in the middle of May. They will need to be signed and returned to GME no later than June 6th. Watch your mail and e-mails and keep us and your program coordinators informed of any address changes.
Your individual programs will be in touch with you regarding any programmatic orientation specific to your department. Some programs require house officers to be here prior to GME orientation; others afterwards. Keep in touch with your program coordinator for details. Please note: Housestaff must complete GME orientation prior to employment date.
Please also know that there will be several other activities which you will be required to finish prior to your GME orientation.
You will need to complete a 4-hour class on our newest EPIC software program (your Program Coordinator will register you and let you know when your class is); all compliance Healthcare Education System modules on LEAP-ON LINE; a lesson on "Residents as Teachers", "Professional Expectations of Residents" and, "Incoming Housestaff Core Competency". E-mails will be sent to you with details and instructions for logging in and completing these before you arrive. While we are aware that these on-line activities may be time-intensive, it will help you to hit the ground running and be well-prepared for your first day here! Many of these are mandated by accrediting agencies and require mandatory compliance. I promise they will be worth the time and effort in that it will acclimate you and your colleagues to Rush expectations for all housestaff.
At orientation you will fill out an "Employment Eligibility Form." You must have with you two of the following original documents and a photocopy of each:
- U.S. Passport
- U.S. Social Security Card
- U.S. or Canadian photo drivers license
- U.S. certificate of citizenship
- U.S. certificate of naturalization
- Unexpired foreign passport
- Permanent resident card
- Alien registration receipt card
In addition to these two items, you must have your U.S. Social Security card with you. You must have an original signed U.S. Social Security card to be activated on the Rush payroll. If you have misplaced yours, order a new one immediately at www.ssa.gov
For non-U.S. citizens:
You must bring your current original visa, I-94, and passport and a photocopy of each.
Your insurance begins on the first day of your contract providing you supplied the necessary application forms and supporting documentation to GME ahead of time. Information and forms will be posted under BENEFITS shortly. Health and Vision insurance are web based and handled by Human Resource. Dental, Disability and Life insurance are all handled by GME. The forms may be completed on-line but, will need to be printed out for signature and submission. Please complete all applicable forms for Dental, Disability and Life insurance and mail back to GME, including all supporting documents.
Please note these dates for mandatory GME orientation:
General Surgery Preliminary ONLY* Thursday, June 19th 8am John Bent Conference Center (1653 W. Congress Pwy. Room 780) 780 Jelke, take Elevator "E" *Preliminary residents matched into Rush Neurosurgery, Ophthalmology, Orthopedics, Otolaryngology, and urology are scheduled to start on July 1st and should attend the June 30th GME orientation.
All other Residents and All Fellows (except ortho) Thursday, June 26th 8am Searle Conference Center - Room 500 Main Lounge (1725 W. Harrison Street, Room 542) 5th floor Professional Building near Elevator II
Ortho Fellows Thursday, July 31st 8am Orthopedic Learning Center (1611 W. Harrison Street, Room 208) Orthopedic Building
Parking: Please park in the Visitor/Patient parking lot located on Harrison and Paulina. Bring your ticket with you. For directional maps, go to our website (www.rush.edu/gme ), click on the right navigation bar for "Related Topics" ,"Getting to Rush" then "Rush Map". Once you receive your AVIT, you will be able to access the Employee/Student parking garage.
If you cannot attend on your designated date, you MUST attend another one. Contact both GME and your program with any conflicts for date changes. You may not begin your program until you have attended a GME orientation and completed your EPIC in-class training.