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Student Life > Student Organizations > Funding Opportunities > Purchasing Food for Your Event
About Rush University
The following process has been outlined for food purchases only. Please note you must request and be approved for funding before purchases can be made. For all non-food purchases, please see the Director or Assistant Director of Student Affairs for purchasing details.
  1. Select Vendor: The Office of Student Affairs has several house accounts with local restaurants. By using a house account, students can alleviate paying up front for programming expenses. It is recommended to use house accounts when possible. For a full list of house accounts please click here.

  2. Order Food: Be sure to indicate, when ordering, that Rush is a tax exempt organization. You may obtain a Rush University tax exempt letter from the Office of Student Affairs to give to the vendor. Rush University does not reimburse for tax!

  3. Make arrangements for delivery: Someone from the organization must be available to receive the food upon delivery. Please verify that the vendor has your phone number as a contact.

  4. Make arrangements for tip: Student organizations who have been funded tip money must make arrangements with the Student Affairs Secretary to pick up their approved tip on the day of their event. Please do not give drivers cash tips from your wallet, as Rush cannot reimburse you.

  5. Pay For Food: Please note the following steps to ensure payment for your event:

    1. House Accounts

      • Let the restaurant know you are using a Rush house account and remind the vendor that Rush University is tax exempt

      • Gather original receipt from vendor when food is delivered.

      • Bring original receipt(s) to the Office of Student Affairs and attached receipt(s) to the original Funding Request Form (filed in the Office of Student Affairs). This should be done within five business days following your event.

    2. Other Vendors

      • A student representative from the organization will pay the vendor directly, preferably with a credit card, debit card, or check.

      • Bring original receipt(s) to the Office of Student Affairs and attached receipt(s) to the original Funding Request Form (filed in the Office of Student Affairs). This should be done within five business days following your event. Social security numbers are required and necessary for reimbursement if expenditure exceeds $150.00.

      • For reimbursements exceeding $150.00, a check will be sent directly to the address indicated on the Funding Request Form within 2-3 weeks of the receipt submission. For all other reimbursements, students will be contacted by email within 5-7 days to pick up their reimbursement paperwork to be taken to the cashier's office.

  6. Request Beverages: The Office of Student Affairs will supply pop, water and paper products (providing the vendor does not supply these products free of charge) for group meetings, events, or programs when given advance notice. If the event is short notice, the office may not be able to provide beverages or paper products for the event. To request and secure beverages:

    1. Indicate the number of sodas requested on your Funding Request Form or email your beverage request to the Assistant Director or the Office of Student Affairs. Please double check the Student Organization Calendar prior to your event to confirm that pop has been requested. If you do not see pop requested on the calendar, beverages will not be prepared.

    2. Pick up requested beverages approximately 15 minutes prior to your event or before 4:30 p.m.

    3. If your event is scheduled for a weekend, please contact the Office of Student Affairs for specific directions for obtaining pop.

    4. When finished, it is the responsibility of the student organization to return the pop, bins and cart to Student Affairs. Please return any unopened pop cans with the bins and dump out any extra water or ice in the Student Lounge kitchen.


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